The firm is looking for an ambitious, meticulous individual to join its team. The successful candidate will have demonstrated attention to detail; ability to learn quickly; excellent command of written and spoken English, and good analytical skill.
The Administrative Officer should have a minimum of an associate degree. The position requires excellent proficiency in written and oral communication skills. The individual should also possess superior customer service and interpersonal skills and must be capable of working together with culturally diverse teams and clientele. Discretion, good judgment, organizational or management ability, initiative, and the ability to work independently are especially important for the position.
Specific duties and responsibilities
The main responsibility of the Administrative Officer is to assist the Managing Director with the day-to-day operational responsibilities of the Legacy Fund Limited.
Specific tasks would involve, but not limited to, the following three areas:
1. Administrative & Bookkeeping
a. Taking calls and messages for all staff members.
b. Bookkeeping Using QuickBooks to record business transactions including reconciling the firm’s bank accounts.
c. Operate office equipment such as printers, photocopy machines and scanners.
d. Prepare vouchers and invoices for payment and billing.
e. Manage the petty cash system.
f. Process regulatory filings including:
i. Business Tax.
ii. Social Security Contributions.
iii. General Sales Tax Filings.
g. Draft and mail external correspondence including press releases.
h. Record minutes of meetings including Board meetings.
i. Organize meetings and events.
2. Record Keeping
a. Manage and maintain Legacy Fund Limited’s electronic filing system based on the firm’s Record Management & Filing System.
b. Administer Legacy’s electronic register of its investment portfolio.
3. Broker-Dealer Operations
a. To support the Groups division business of buying and selling securities for its own account or on behalf of its clients.
4. Technical Support
a. Edit final reports and prepare power point presentations.
b. Research and prepare key market and industry information on a weekly basis.
Specific Qualifications and Skills
Proficient in online QuickBooks would be required.
Knowledge of Record Management.
Experienced administrative professional who is dependable and highly organized with business; Technologically literate with strong computer skills including excellent working knowledge of Microsoft Office and Google Suites and other commonly used software.
Good internet skills, including use of e-mail programs and group messaging.
Good organizational skills and record keeping (attention to detail is critical).
Cheerful presence and people skills.
Good oral and written communication skills.
Self-starter who can work independently and skilled in establishing priorities and managing workload.
Salary commensurate with qualifications.
Deadline : Friday, May 26th, 2023
Post location : City of Belmopan, Cayo, Belize C.A.
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